DURHAM
GIRLS' CHOIR

1. Board Chair

Current Volunteer: Wendy Capkun

The primary goal of the board chair is to ensure that every person involved with DGC embodies the organization's values and that everyone works toward common objectives. The board chair supervises the board, and oversees all board meetings.  Responsibilities of the board chair include:

• establishing goals for the board
• appointing board members to serve as chairs of specific committees
• creating agendas for board meetings
• developing an onboarding process for new board members
• serving as the spokesperson for DGC, such as when conversing with media outlets
• Funding and grant application management (if there is interest in completing the grant application). Can look for somebody else to write them, or work with the rest of the board to find out what may need to be done to fill the gap)

2. Vice-Chair

Current Volunteer: Erin Tate

The vice-chair substitutes for the board chair as needed. The vice chair collaborates with the board chair on many of their key duties or simply perform those duties when the board chair can't. The vice-chair is one of the top candidates to replace the board chair at the end of their term. Responsibilities of the vice chair include the following:

• performing special tasks or projects assigned by the board chair
• collaborating on recruitment and hiring processes
• Monitoring and responding to inquiries, and parental queries through post the Band app and DGC generic email box
• Post reminders of upcoming activities, holidays, schedule updates
• Craft and distribute monthly DGC Newsletter

3. Board Treasurer

Current Volunteer: Anthony Capkun

The board treasurer typically has professional experience in accounting or financial management. The treasurer is the primary person responsible for DGC’s budget. Responsibilities of the board treasurer include the following:

• developing and maintaining financial reports
• filing local and federal taxes
• regularly providing the board members with access to updated financial reports
• reconciling financial statements from the board and various banks
• updating board members on the nonprofit's financial health
• conducting internal audits and preparing reports
• Manage incoming payments for events and/or fundraisers
• Signing officer for cheques (1 of 2 with Board Secretary)

4. Board Secretary

Current Volunteer: Joanna Coleman

The board secretary's fundamental responsibility is to make sure that all board meetings operate as efficiently as possible. It's the board secretary's duty to accurately record meeting minutes and distribute them to board members and other members of the nonprofit affected by the decisions made at the meeting. Additional responsibilities include:

• signing officer for cheques (2 of 2 with Board Treasurer)
• scheduling board meetings
• maintaining board records for internal audits and accurate reference materials
• checking that the contact details for all board members are up to date
• Manage the registration process
• Works closely with the treasurer to track payments
• Maintains chorister contact information, emergency contact info, allergies, sizing
• Keeps registration database up to date throughout the season
• Tracks attendance from rehearsals (if required)
• Updates and shares current email lists with vice chair for communications

5. Facilities and Events Director

Current Volunteer: Laurie Stapley

The facilities and events director’s primary role is to identify and promote events for DGC and organize logistical and administrative details related to these events, performances, rehearsal and concerts, etc.  Responsibilities of the facilities and events director include:

• Facilities - rehearsal, performance, social spaces/events, community performances (nursing homes, etc), new opportunities
• Manage the calendar of performances and events
• Work with treasurer on budget, payments to providers
• Works with communications director to advertise/share event details to membership
• Coordinating insurance certificates 
• Work with program support director to recruit and coordinate volunteers for each event

6. Public Marketing and Communications Director

Current Volunteer: Position Available

The role of the public marketing and communications director is to manage DGC’s public-facing publicity, messaging, and social media presence.  Responsibilities of the public marketing and communications director include:

• Administration and content management of the DGC website
• Post videos on YouTube of DGC performances and promotional material
• Manage social media presence and posts on Instagram and Facebook
• Manage Google business profile and Adwords

7. Program Support Director

Current Volunteer: Position Available

The role of the program support director is to provide administrative support to the DGC by managing the key “behind the scenes” activities that ensure a smooth choral season.  Responsibilities of the program support director include:

• Volunteer management
• Define volunteer and chaperone needs
• Recruit volunteers
• Manage contact information for volunteers

• Organize inventory of uniforms; jackets, t-shirts, bags, sashes, pins.  Identify when/if additional uniform needs arise
• Source, purchase and manage inventory of DGC swag, as needed
• Responsible for sheet music (membership, purchases, inventory, binders and pencils for choristers)
• Manage DGC-owned instruments (drums, shakers, keyboard, performance risers)